Damage Assessment and Recovery

Departmental Notification

The Department of Public Safety shall be responsible for securing the incident site and notifying the designated representative (or alternate in designee’s absence) of the following departments:

Department of Risk Management, Insurance, and Loss Prevention

Chief Risk Officer    
Office:  335-0010

Alternate: Assistant Vice President & Director of Office of Business Services
Office:  335-0060

Facilities Management

Director, Building & Landscape Services  
Office:  335-5038

Director, Utilities & Energy Management  
Office:  335-1884

Director, Business & Financial Services  
Office:  335-5078

Director, Planning, Design and Construction  
Office:  335-1205

Alternate: Associate Vice President & Director of Facilities Management
Office:  335-1248

University Housing & Dining

Office:  335-3000

Alternate: Associate Director, Facilities and Operations
Office:  335-9970  

Office of the VP for Strategic Communication

Vice President for Strategic Communication
Office:  384-0005

Alternate: Assistant Director & Director of University News Services 
Office:  384-0007

Office of General Counsel

Director Environmental Compliance and Senior Associate Counsel
Office: 335-6190

Individuals so notified shall immediately respond, meeting for the purpose of determining the extent of damages, recovery activities, relocation needs, and public information needs that are immediately required.

Environmental Health and Safety

Office: 335-8775

 To the extent that hazardous materials or chemicals are involved, the Department of Public Safety shall notify Environmental Health and Safety.  All emergency clean-up and recovery activities shall be subject to instructions of Environmental Health and Safety in accordance with the requirements of public authorities.  See the Hazardous Materials Incident section for further information.

Departmental Responsibilities

To the extent that damage is minimal and relocation of activities is not required, Facilities Management (FM) shall be responsible for all site clean-up, debris removal, and emergency or minor repairs.  In the event that major remodeling or rebuilding is necessary, FM shall be responsible for preparation of plans, specifications or cost estimates for building remodeling, and equipment repair/replacement.

Property Loss Reporting Requirements

Preliminary reports regarding the cause of the loss, the extent of damage, and the plans for recovery and relocation shall be provided to the University Business Manager by the Chief Risk Officer within 24 hours, in accordance with the University Operations Manual, Section V Chapter 15.

All losses shall be reported by the Department of Risk Management, Insurance, and Loss Prevention to the State Board of Regents Office.